Divisional Portfolios

Structured similarly to that of a multinational entity, divisional portfolios are constituted to ensure the efficient functioning of ICMS. With respective roles, responsibilities and relationships between individuals within the organisation subdivided accordingly, the core functions of these portfolios are outlined as below.

Divisions

"Being part of ICMS has been an incredible experience. More than just the experiences and opportunities I’ve been exposed to, I think I’ve learnt so much more about myself and what I’m capable of achieving, with the pre-requisite that I have given my absolute best to the cause that ICMS serves. On a personal level, the greatest part about ICMS for me is the people I have met and the new family I’ve found. Often times, we find ourselves in our little comfort bubble, not really aware of the many things that happen outside our own lives. Having had the chance to get to know these people closely has shown me a plethora of answers to questions such as “what motivates you”, “what do you want to do in your life”. The process of getting to know more about others in turns keeps you thinking of what you want to do with your own life.

There are times where I ask myself: Is the struggle worth it? Why am I doing this for? What purpose do I serve? I find myself giving different answers each time, but the core of it really remains the same, the opportunity and platform this organisation provides is a responsibility that needs to be held to its highest esteem. With the platform that we have, we must make it our mission to impact those around us. With the platform that we have, we must speak out for those that can’t speak out for themselves. With the platform that we have, we must continue to help our own associates and participants realise their own ideas and dreams. Ultimately, the struggle will be worth it and the purpose will be clear, that in the midst of helping others, we can find happiness. In the midst of helping others, we help ourselves as well. In the midst of helping others, we serve the bigger picture, to ultimately bring our nation to greater heights."

We rise by lifting others. - Robert Ingersoll

Dai Wei Lee

9th Council Chief Executive Director (CED), The International Council of Malaysian Scholars & Associates

Council Policy and Strategy (CPS)

  • Serves as an advisory board to the Council whilst updating policies, reviewing draft strategies and executing commissioned projects.
  • Oversee and set the objectives and strategy of the Council through management, assurance and execution of frameworks and mechanism within the Council.
  • Review and improve on the existing Council’s Constitution and Policy.

Secretarial Division (SD)

  • Responsible for administrative tasks and facilitation of information flow.
  • Manages ICMS web property, email server and communication platforms as well as evaluating and assessing their effectiveness across the organisation.
  • Produce and compile reports, prospectus and external publications of the Council for the interest of relevant stakeholders.
  • Source for new initiatives and technology to centralise information and improve communication within the Council.

Finance Division (FD)

  • Responsible for the planning, budgeting and financial oversight of the organisation.
  • Produce financial reports quarterly for respective stakeholders.
  • Customise and revise sponsorship schemes for potential Partners and Sponsors.
  • Oversees direction, strategy and relationship with Partners and Sponsors as well as Return of Investment with coordination from Corporate Relations Division.

Corporate Relation Division (CR)

  • Responsible as ICMS’ first line ambassador; managing, maintaining and strengthening ties with potential and existing Partners and Sponsors with full professionalism.
  • In charge of discussions in contract renewal and negotiations with partners and sponsors.
  • Has clear overview of Partners and Sponsors’ activities and collaborative opportunities.
  • Understand sponsors relationship and ensure all deliverables are met whilst maintaining the welfare of ICMS as a whole.

Internal Affairs and Performance (IAP)

  • Act as a mediator when internal crises arise, ensuring any decisions made are compliant to all internal policies.
  • Develop, manage and reinforce the performance and long-term development of Associates and also the organisation.
  • Provide necessary support in terms of manpower allocation as well talent engagement for respective events and internal recruitments.
  • In charge of Chapters’ database and providing relevant demographic data for analysis.

External Outreach and Publicity (EOP)

  • Ensure that Directors and Associates comply with guidelines and culture of the Council.
  • Reviews all publicity materials before it is published to ensure branding guidelines are followed, be it from within the Council or from our Partners and Sponsors.
  • Strengthen existing bonds with student organisations and to initiate new ones.
  • Spearhead the recruitment drive as well as marketing strategies for recruiting new Associates and participants for flagship events.

Project Development and Initiatives (PDI)

  • Plan, initiate, and organise both projects and events aside from flagship events to cater to the needs of relevant stakeholders.
  • Facilitate events and programme evaluation throughout all phases through feedbacks and comments from respective stakeholders.
  • Serves as the facilitator and advisor for in-Chapter projects and providing consultative support where necessary.
Council Policy and Strategy (CPS)

• Serves as an advisory board to the Council whilst updating policies, reviewing draft strategies and executing commissioned projects.

• Oversee and set the objectives and strategy of the Council through management, assurance and execution of frameworks and mechanism within the Council.

• Review and improve on the existing Council’s Constitution and Policy.

Secretarial Division (SD)

• Responsible for administrative tasks and facilitation of information flow.

• Manages ICMS web property, email server and communication platforms as well as evaluating and assessing their effectiveness across the organisation.

• Produce and compile reports, prospectus and external publications of the Council for the interest of relevant stakeholders.

• Source for new initiatives and technology to centralise information and improve communication within the Council.

Finance Division (FD)

• Responsible for the planning, budgeting and financial oversight of the organisation.

• Produce financial reports quarterly for respective stakeholders.

• Customise and revise sponsorship schemes for potential Partners and Sponsors.

• Oversees direction, strategy and relationship with Partners and Sponsors as well as Return of Investment with coordination from Corporate Relations Division.

Corporate Relation Division (CR)

• Responsible as ICMS’ first line ambassador; managing, maintaining and strengthening ties with potential and existing Partners and Sponsors with full professionalism.

• In charge of discussions in contract renewal and negotiations with partners and sponsors.

• Has clear overview of Partners and Sponsors’ activities and collaborative opportunities.

• Understand sponsors relationship and ensure all deliverables are met whilst maintaining the welfare of ICMS as a whole.

Internal Affairs and Performance (IAP)

• Act as a mediator when internal crises arise, ensuring any decisions made are compliant to all internal policies.

• Develop, manage and reinforce the performance and long-term development of Associates and also the organisation.

• Provide necessary support in terms of manpower allocation as well talent engagement for respective events and internal recruitments.

• In charge of Chapters’ database and providing relevant demographic data for analysis.

External Outreach and Publicity (EOP)

• Ensure that Directors and Associates comply with guidelines and culture of the Council.

• Reviews all publicity materials before it is published to ensure branding guidelines are followed, be it from within the Council or from our Partners and Sponsors.

• Strengthen existing bonds with student organisations and to initiate new ones.

• Spearhead the recruitment drive as well as marketing strategies for recruiting new Associates and participants for flagship events.

Project Development and Initiatives (PDI)

• Plan, initiate, and organise both projects and events aside from flagship events to cater to the needs of relevant stakeholders.

• Facilitate events and programme evaluation throughout all phases through feedbacks and comments from respective stakeholders.

• Serves as the facilitator and advisor for in-Chapter projects and providing consultative support where necessary.

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