Divisional Portfolios

Structured similarly to that of a multinational entity, divisional portfolios are constituted to ensure the efficient functioning of ICMS. With respective roles, responsibilities and relationships between individuals within the organization subdivided accordingly, the core functions of these portfolios are outlined as below.

Divisions

"I wanted to have the experience of working across borders with a group of very driven individuals, and I believe in the cause of developing the Malaysian youth. I first applied to ICMS for a place in the 6th Council, and didn’t get past the interview stage. Of course, I was disappointed; I planned to experience ICMS with my best friend, who got accepted into the MY Chapter. The year progressed with ICMS stories studded throughout our conversations. Come the time for the call of applications for the 7th Council, I was hesitant. I was in my final year, and I wanted to work on personal projects; and also graduate. What can ICMS offer me? Something that clicked was that after this, I may never have the opportunity to join ICMS unless I enrol in a Masters course. The question then became, what do I have to lose?

Now, ICMS keeps me up at night and wakes me up in the morning. I work with a very interesting group of people who invest the same amount of resources (if not more) into this as I do. It’s extremely thrilling to go from experiencing mountainous challenges/testing Murphy’s Law to celebrating wins together. The bits beyond work is another story; it deserves a standalone post. My point is this: I would never have had these experiences if I didn’t submit that application. I’m glad that I chose the risk of disappointment over regret."

Christine Ding

7th Council Chief Executive Director (CED), The International Council of Malaysian Scholars & Associates

Council Policy and Strategy (CPS)

  • Serves as an advisory board to the Council whilst updating policies, reviewing draft strategies and executing commissioned projects.
  • Oversee and set the objectives and strategy of the Council through management, assurance and execution of frameworks and mechanism within the Council.
  • Review and improve on the existing Council’s Constitution and Policy within the Council.

Secretarial Division (SD)

  • Responsible for administrative tasks and facilitation of information flow within the Council.
  • Manages ICMS web property, email server and communication platforms as well as evaluating and assessing their effectiveness across the organization.
  • Produce and compile reports, prospectus and external publications of the Council for the interest of relevant stakeholders.
  • Source for new initiatives and technology to centralise information and improve communication within the Council.

Finance Division (FD)

  • Responsible for the planning, budgeting and financial oversight of the organisation.
  • Produce financial reports quarterly for respective stakeholders.
  • Customize and revise sponsorship schemes for potential Partners and Sponsors.
  • Oversees direction, strategy and relationship with Partners and Sponsors as well as Return of Investment with coordination from Corporate Relations Division.

Corporate Relation Division (CR)

  • Responsible as ICMS’ first line ambassador; managing, maintaining and strengthening ties with potential and existing Partners and Sponsors with full professionalism.
  • In charge of discussions in contract renewal and negotiations with partners and sponsors.
  • Has clear overview of Partners and Sponsors’ activities and collaborative opportunities.
  • Understand sponsors relationship and ensure all deliverables are met whilst maintaining the welfare of ICMS as a whole.

Internal Affairs and Performance (IAP)

  • Act as a mediator when internal crises arise, ensuring any decisions made are compliant to all internal policies.
  • Develop, manage and reinforce the performance and long-term development of Associates and also the organisation.
  • Provide necessary support in terms of manpower allocation as well talent engagement for respective events and internal recruitments.
  • In charge of Chapters’ database and providing relevant demographic data for analysis.

External Outreach and Publicity (EOP)

  • Ensure that Directors and Associates comply with guidelines and culture of the Council.
  • Reviews all publicity materials before it is published to ensure branding guidelines are followed, be it from within the Council or from our Partners and Sponsors.
  • Strengthen existing bonds with student organizations and to initiate new ones.
  • Spearhead the recruitment drive as well as marketing strategies for recruiting new Associates and participants for flagship events.

Project Development and Initiatives (PDI)

  • Plan, initiate, and organize both projects and events aside from flagship events to cater to the needs of relevant stakeholders.
  • Facilitate events and programme evaluation throughout all phases through feedbacks and comments from respective stakeholders.
  • Serves as the facilitator and advisor for in-Chapter projects and providing consultative support where necessary.
Council Policy and Strategy (CPS)

• Serves as an advisory board to the Council whilst updating policies, reviewing draft strategies and executing commissioned projects.

• Oversee and set the objectives and strategy of the Council through management, assurance and execution of frameworks and mechanism within the Council.

• Review and improve on the existing Council’s Constitution and Policy within the Council.

Secretarial Division (SD)

• Responsible for administrative tasks and facilitation of information flow within the Council.

• Manages ICMS web property, email server and communication platforms as well as evaluating and assessing their effectiveness across the organization.

• Produce and compile reports, prospectus and external publications of the Council for the interest of relevant stakeholders.

• Source for new initiatives and technology to centralise information and improve communication within the Council.

Finance Division (FD)

• Responsible for the planning, budgeting and financial oversight of the organisation.

• Produce financial reports quarterly for respective stakeholders.

• Customize and revise sponsorship schemes for potential Partners and Sponsors.

• Oversees direction, strategy and relationship with Partners and Sponsors as well as Return of Investment with coordination from Corporate Relations Division.

Corporate Relation Division (CR)

• Responsible as ICMS’ first line ambassador; managing, maintaining and strengthening ties with potential and existing Partners and Sponsors with full professionalism.

• In charge of discussions in contract renewal and negotiations with partners and sponsors.

• Has clear overview of Partners and Sponsors’ activities and collaborative opportunities.

• Understand sponsors relationship and ensure all deliverables are met whilst maintaining the welfare of ICMS as a whole.

Internal Affairs and Performance (IAP)

• Act as a mediator when internal crises arise, ensuring any decisions made are compliant to all internal policies.

• Develop, manage and reinforce the performance and long-term development of Associates and also the organisation.

• Provide necessary support in terms of manpower allocation as well talent engagement for respective events and internal recruitments.

• In charge of Chapters’ database and providing relevant demographic data for analysis.

External Outreach and Publicity (EOP)

• Ensure that Directors and Associates comply with guidelines and culture of the Council.

• Reviews all publicity materials before it is published to ensure branding guidelines are followed, be it from within the Council or from our Partners and Sponsors.

• Strengthen existing bonds with student organizations and to initiate new ones.

• Spearhead the recruitment drive as well as marketing strategies for recruiting new Associates and participants for flagship events.

Project Development and Initiatives (PDI)

• Plan, initiate, and organize both projects and events aside from flagship events to cater to the needs of relevant stakeholders.

• Facilitate events and programme evaluation throughout all phases through feedbacks and comments from respective stakeholders.

• Serves as the facilitator and advisor for in-Chapter projects and providing consultative support where necessary.